Note: This pertains to clinical fellows who are new to UCSF. For UCSF residents who are staying on as clinical fellows, other instructions apply.
Crop/Resize and Import the Photo
- Obtain a suitable photo and resize/crop as needed - see instructions
- Upload the image to the Umbraco media library in the Headshots - Residents & Clinical Fellows -> Clinical Fellows folder.
UCSF Profiles Info
- Obtain the UCSF Profiles Website Username
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All clinical fellows are assigned a UCSF Profile username, usually available 7-10 days after their start date. Example (username in red): https://profiles.ucsf.edu/marissa.boeck
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Obtain the Publication Author Name(s)
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We need to know how PubMed lists the fellow as an author on publications. Example: Jones R or Jones RN (check CV of fellow)
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Submit the Form at Web Support
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Submit the Clinical Fellows Bio Form. This creates an entry in Umbraco with some of the info you have entered on the form.
Enter Information in Umbraco
- In Umbraco, locate the bio in the Biographies - _Clinical Fellows - _In Process Folder
- Move the bio from the _In Process folder to the correct Fellowship Folder, ex. Abdominal Transplant
- The form will automatically display the first tab: Name/Titles/Bio Image/Contact Info.
- For "Biography Type", ensure that the following boxes are checked: "Clinical Fellow" and
"New Bio Type"
- 144 Pixel Image - Click the choose button, navigate to the correct folder in the media library (see 2. above) and choose the image filename for the fellow.
- "Academic and/or Working Titles" - Use the following format that is prescribed by the education office. User Shift-Enter to separate lines (not Enter)
Clinical Fellow (PGY-7)
Ensure that the title is consistent w/the title for other fellows listed on your site.
[Name of Fellowship Speciality] ex. Abdominal Transplant Surgery
Contact Info - add a link to the email address for the fellow. - type the email address (if not already there)
- select and copy the text
- click the insert link button in the toolbar
- type "mailto:" and then the email address into the insert link dialog box. ex: mailto:[email protected]
- click insert
- For "Biography Type", ensure that the following boxes are checked: "Clinical Fellow" and
- Click the Clinical Fellowships Tab and enter the following:
- Fellowship Name (without the word fellowship)
- Start year and End year.
- Click the UCSF Profiles Tab and verify the UCSF Profiles Username and authorname(s) were transferred from the form.
Point the Biography to the Resident Portal and Local Website(s)
- Click the "Where to Display Tab" in Umbraco. Using the "Sites to Display Full Bio" control select the websites where the clinical fellow bio will appear:
- Resident Portal
- Division and/or Program Website(s) (Education and Training Tab) or Standalone Fellowship Website
- Folder is named "Current Fellows" and the icon is a yellow folder with a blue icon within it
- Folder is named "Current Fellows" and the icon is a yellow folder with a blue icon within it
- Resident Portal
- PUBLISH the bio using the toolbar Save and Publish button
- Check the website to ensure the person has been added.
Move the Bio to the Current Fellows Folder
- You will now move the Bio from the In Process folder to the Fellow.
- Right click the file (also called a document) in the Umbraco tree.
- Choose move.
- A dialog box will appear: "Select where the document [name of your bio] should be moved to below." Always READ the confirmation message in the dialog box to ensure you are moving the right file.
- Navigate to the applicable subfolder of the Biographies -> Clinical Fellows -> [your fellowship subfolder] in the Umbraco tree and Press OK.
- Confirm the file was moved. If you don't see it in the destination folder, Right Click on the Folder and select "Reload Nodes"
Send Email to Fellow
- Send out form email to clinical fellow cc: [email protected]