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Updating Past Fellows to Support New Fellowship System

Overview

This updates certain fields in the list of current clinical fellows so they sort correctly in the new application we have created for fellowship bio lists. This only needs to be done once. 

There are two type of files to update: Standard or Full Bios which appear in the Biographies Folder in the Umbraco Tree and Mini-bios, which appear on local websites.

Mini-bios are a legacy file that we no longer use. Only Abdominal Transplant and Vascular Surgery use minbios. The new application is backward compatible with them.

Updating Standard Biographies

Current Department Faculty

In the Biographies Folder in the Umbraco tree, navigate to the correct subfolder.

  1. For UCSF Faculty, this will be a Division Folder

    Bio Division Folder


  2. Open the folder and select the faculty member.  The set of bio tabs will now appear.
  3. Click on the tab Clinical Fellowships
  4. Add the name of the fellowship (without the word fellowship) and the years of fellowship.
  5. Republish the bio.
  6. Check to see that the bio was updated 

Past Fellows Not at UCSF

  1. In the Biographies folder in the Umbraco tree and navigate to -> Clinical Fellows -> Graduated [Your Fellowship Subfolder] and open it.

    Graduated Clinica Fellows

  2. Open the folder and select the Past Fellow.  The set of bio tabs will now appear.
  3. In the first tab, click the checkbox for "No Longer at UCSF".
  4. if the External Link field is blank, locate the link to the new location of the doctor using a Google search. If no link is supplied, the name of the doctor will appear as plain text instead of as a link in the Past Fellows list.
  5. Click on the tab "Clinical Fellowships"
  6. Add the name of the fellowship (without the word fellowship) and the years of fellowship
  7. Click the checkbox, "Graduated"
  8. Republish the Bio (Save and Publish)
  9. Check the list of bios to ensure it is correct.

Updating Mini-Bios

This section is for Abdominal Transplant and Vascular Surgery Fellowships only. 

UCSF Department of Surgery Faculty

  1. Please delete the mini-bio. We want to use the faculty member's full biography going forward for fellowship purposes.
  2. In the Biographies Folder in the Umbraco tree, navigate to the correct subfolder.

    1. This will be a Division Folder

      Bio Division Folder


    2. Open the folder and select the faculty member.  The set of bio tabs will now appear.
    3. Click on the tab Clinical Fellowships
    4. Add the name of the fellowship (without the word fellowship) and the years of fellowship.
    5. Republish the bio.
    6. Check to see that the bio was updated in the fellowship list. 

Past Fellows not at UCSF

Update the Fields on the Min-bio as follows:

  Action Needed
Full Name with Degree(s)  None
First Name Remove any numbers - Add First Name
Last Name Remove any numbers - Add Last Name
Mini Bio Page Image Optional: update image to 144px X 192 px
Academic Appt, or Position Update if needed
Link Directly to external Bio If there is an external link, ensure the box is checked
Link to Full Biography  There should be a link present "Full Biography". This can be updated by right clicking on the link and added a new updated link in the dialog box.
Fellowship Name and Years Add these
Graduated?  Check this box

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